Commercial Invoice (Settings Screen)

Use the Commercial Invoice Settings page to add additional fields to a standard commercial invoice document, and set other defaults related to commercial invoices. This provides users with the ability to edit the standard version of a commercial invoice before a shipment is booked.

Freight Cost Settings

Freight Cost: Select from the following:

Do not include freight cost in the commercial invoice – the freight cost will not displayed on the commercial invoice.
Use default ShipHawk shipping cost as freight cost – the listed freight cost will be shown in the commercial invoice’s Freight Cost field.
Use order shipping price as freight cost – the order shipping cost will be shown in the freight cost field. This option should only be used by accounts that always ship international orders complete. Back ordered items, split shipments, and drop ship items will not be accounted for in the order shipping price.
If you select this option, the Split order cost for multi-shipment orders checkbox is displayed. With this option, a user is able to split the order shipping price when multiple shipments are made for an international order.

Signature Settings

Signature Name/Title: Set a default name and title to print whenever generating a commercial invoice.

Print Settings

Copies to Print when Shipping: Enter the number of commercial invoice copies to generate upon international shipment booking.

Configurable Field Settings

Use this section to define the source to use for different fields in the commercial invoice. You can also use reference fields as a source for certain Commercial Invoice fields, as seen in the attached screenshot below.

If no reference exists for the field, you can set the field to None.

Commodity Description: Select the source for the commodity field description field on the commercial invoice. Choose whether to Use Item Description or Use Item Name to populate the Complete and Accurate Commodity Description And Country of Manufacture field in the Commercial Invoice.

Tax Identification Number (EIN): Choose whether you want to use the default Tax ID you added to your ShipHawk account as the EIN on the commercial invoice (Use Default Tax ID in ShipHawk), or a custom order reference field you created specifically for your EIN (Use Order Reference Field).

Customer Order Number: Choose whether the customer order number is derived from the order number generated by ShipHawk (Use ShipHawk Order Number), or a custom order reference field (Use Order Reference Field).

Customer Reference Number: Choose whether to include a customer reference number in your commercial invoice. Customer reference numbers are custom fields derived from NetSuite.

Port of Lading: Choose whether to use a custom order reference field for the Port of Lading field in your commercial invoice.

Final Destination: Choose whether to use a custom order reference field for the Final Destination field in your commercial invoice.

Other Transportation Information: Choose whether to use a custom order reference field for the Other Transportation Information field in your commercial invoice.

Marks and Numbers: Select either None or Use Order Reference Field.

International Commercial Terms (INCOTERMS): Select either None or Use Order Reference Field.

Terms and Conditions of Delivery: If a prepaid parcel shipment is made, then "Parcel: Prepaid" will be printed. If an LTL shipment was made that is billed to a third party, then "LTL: Third-Party" will be printed.

Exporting Carrier: If an intermediate consignee is involved, choose whether the ShipHawk carrier name is automatically populated in this field, or a to map this field to a different reference and then use it to display 'exporting carrier' value in the commercial invoice. This setting is only applicable when a shipment is being sent to an intermediate consignee.

Broker: Select either None or Use Order Reference Field.

Company Name: Select either Use Account Company Name or Use Order Reference Field.

Currency: Specify to display alternate currencies (other than USD) from an order reference on a commercial invoice. Supported currencies include CAD, GBP, EUR, and AUD. Important: this setting does not convert any values, but only changes the currency values displayed on the document.

By default, ShipHawk will create commercial invoices in USD. Users can change the currency referenced on the commercial invoice using the order reference numbers or commercial invoice settings. ShipHawk does not convert value figures; all numbers must be sent in the correct currency. Freight Costs value will be in USD. You are solely responsible for validating the accuracy of all export and import documentation. If freight costs are printed on the commercial invoice, they will reflect the currency returned in the rate request (USD, by default).